Fall 2020 Policies and Procedures

Hurvis Center Contact Information:
(920) 277-6324 [text or call only 9am-5pm M-F]
lozanoj@lawrence.edu [email]

Safety Procedures

  • Face masks must be worn at all times.
  • Hand sanitizer and disinfecting wipes will be stationed in multiple rooms throughout the Hurvis Center. Please use them. More specific instructions are included in following sections.
  • Hurvis Center student workers will be actively disinfecting all equipment as it is returned; keyboards, surfaces, and computers in editing labs; and all other surfaces, equipment, and gear that is being used throughout the term.
  • Building access is solely permitted to those enrolled in the following classes this term: FIST 318, FIST 211, FIST 240/ART 240, and senior film students.
  • At any time, a maximum of seven people are allowed in the Studio (room 34), seven in editing lab room 13, and four people are allowed in editing lab room 15. More details in the following sections.
  • If you feel sick, do not enter the Hurvis Center. Notify your instructors immediately and request a COVID test from the University. If you have confirmed a negative test, you may enter and use our facilities.

Equipment Access

  • Equipment and Hurvis access is solely available to those enrolled in production classes this term (FIST 318 and FIST 240/ ART 240) and senior film students working on their capstone project, and may only be used for production class projects/capstones this term.
  • Check your course materials for info on what equipment is assigned to your class.
  • There are no exceptions to these limited access rules this term.

Reserving and Checking Out Equipment

  • Equipment checkout is solely on a special case by case basis confirmed by professors Anne Haydock or John Shimon, with specific pick-up appointments.
  • Equipment may only be used for class projects or senior capstones.
  • Bring your student ID to collect and return your equipment.
  • Be sure you check your order, look over the equipment, and understand the time your equipment is due back before you sign the custody sheet. Once you have signed, you are liable for any damage or replacement costs. Even though we will be systematically disinfecting all returned equipment, at checkout we will provide some disinfecting wipes if you wish to wipe down the equipment being lent to you.
  • Please report any missing or faulty equipment immediately so we can make the necessary repairs.

Late, Damaged, or Missing Equipment

  • Once you sign out equipment, you are responsible for that equipment, and liable for all repair and/or replacement costs if that equipment is lost, damaged, or stolen– so use good judgment!
  • Returns are also scheduled by appointment, so be sure to return your equipment on time.

Editing Lab Access

  • All students enrolled in a production class will have 24-hour keycard building access to the Hurvis Center, and spaces used for class time. Access to editing stations are based on reservation and an honor system, and limited only to those enrolled in production classes this term (FIST 318 and FIST 240/ ART 240) and senior film students working on their capstone project.
  • You must wipe down your editing station with the provided disinfecting wipes before and after each use. Please use the provided hand sanitizer as well.
  • At any time, only seven people are allowed in editing lab room 13, and only four people are allowed in editing lab room 15. Individual suites such as rooms 07, 08, and 032 (high end edit suite) are only allowed one occupant at a time.
  • This term we are implementing a new reservation system for each accessible editing computer in the Hurvis Center. You will receive the link from your professor.
  • This reservation system is made up of google spreadsheets that will be shared with you to edit in your reservations. Each week for the term has its own spreadsheet. Opening each document will first show you “Monday”– if you look at the tabs at the bottom you can select which day of the week you would like to set your reservation on. Listed within each day are all usable editing stations.
  • Each reservation slot is one hour. Simply type your full name to reserve a time slot. You may only sign up in advance for four consecutive hours per day, and twenty hours per week. However, if no one has claimed a slot two hours in advance, you may sign your name to claim that slot even if you have exceeded your limit. If you make an initial reservation, but need to cancel, please remove your name from the slot so someone else may take that time slot.
  • Except for your scheduled class time, you may not enter the editing labs without first signing up for a slot on the reservation sheet.
  • Be respectful of your use of our facilities. Be mindful of the time you have a station reserved for and leave the room no later than five minutes before your time is up, as someone will likely be waiting for their turn. If an incident occurs where someone is reluctant to give up your reserved work station, please reach out to Jose Lozano to discuss what occurred. Again, please cancel reservations if you suddenly find that you will not be coming in at that time. We will not tolerate unfair uses of our facilities and such incidents may result in editing lab privileges being suspended or revoked.
  • If you encounter any technical issues with the editing stations, please note the room, computer number, and nature of the problem (screenshots are helpful) and email or text it to our Program Support Coordinator, José, at lozanoj@lawrence.edu or (920) 277-6324.

EditShare and Media Storage

  • All students enrolled in a production class are automatically allocated class and/ or individual media storage spaces on the Film Studies EditShare server, which can be accessed from all stations in the Hurvis Center editing labs.
  • Students are encouraged to frequently back up all files stored on EditShare to a personal hard drive formatted for Macs.
  • All files stored on EditShare will be cleared one week after the end of the academic year, unless a student fills out a space renewal form by the posted deadline.

If you have any questions, please feel free to email José at lozanoj@lawrence.edu